The Ultimate Teambuilding Day ChecklistPosted on: 18/05/2021
So...we made it to the 17th May yesterday and another stage of lockdown easing. Maybe you had time off planned and met up with another household inside a pub or restaurant. Possibly it was your first time back at work in a while. All good so far, but maybe a key element was still missing? Nothing to look forward to with your work colleagues in terms of a social event?!
Black Cat Treasure Hunts realises that it helps a lot to have a checklist to work to when arranging a teambuilding or teambonding event, especially if this is not your regular area of expertise. Without further ado, here is the must do guide to arranging a smooth and fun event for your friends and colleagues:
1. When: Yes...number one is that obvious, but not always easy to nail down. Generally you can`t please all the people all of the time, but you will have a good knowledge of when most people will be off work. Do you have work at an office that is only open during the day or, maybe, you are looking to arrange an event during or at the end of a conference awayday in a different town/city to where you are based? Get soundings and give yourself some time for people to sign up. Also you might want to arrange it for after June 21st when fingers crossed there will be minimal or no lockdown/social distancing regulations.
2. Who: Is this event aimed at everyone in the company or just a certain section of it? Make sure your email is set up in blind copy mode when inviting people as then you can receive messages/questions privately.
3. What: It may have already been decided for you or you could be putting several alternatives to a vote or it could be down to you to research something original.Either way the what needs to be fun,well organised and in budget. After all, if you are the organiser you want to look good ..right?!
4. Where: Double check this one! Some businesses set their annual conferences at the same place at the same time of year. If this has been affected already this year, then an opportunity exists to revisit your options. Related to where the venue is for your event, do you need to book one or is it outside?
5. Budget: Find out what is available. Is the company footing the bill or are staff contributing too? Do you need to get quotes for different activities to do on your teambulding day?
6. Change or same again? Is this a teambonding golf day as per last year or have different staff arrived and changed the dynamics? Is there a call for something else more original? Maybe the staff do something different every year anyway if you mix up where you go. This could entail some research on what is available.
7. Purpose of the day (days):
It can`t do any harm to remind everyone or find out from everyone what is intended to be the outcome of the teambuilding/teambonding event. Is it to meet up with people from different departments, is it going to be competitive, is it to engage with new staff who you have only met through Zoom meetings(?!) or is it to let off a bit of steam after a full day of meetings/conference. Another outcome could be to discover or explore a new city or town if you have made the decision to change up the `where`.
: For the companies with a bit more budget or maybe with offices in more than one place then organising accommodation for staff should be added to your checklist. Down at number 8 on this list only because it may not apply to everyone, but important to get right if you require it.
9. Add on`s/Perks:
it`s the little things that matter so they say. Is there anything you can do or arrange to make the day/event just a tiny bit more memorable or better value? Prizes..or ..discounts..reserved space in pubs..fancy dress..upgrades etc.
10. Is there anything Black Cat Treasure Hunts can help you with ?!
..I would say definitely on all of the above. We provide great value, teambuilding or teambonding treasure hunts across Sussex (and in London too) which are well organised, fun and personalised for those taking part. I can arrange perks such as karaoke discounts(!) as well as put you in touch with people who organise activities that complement treasure hunts. For those going to our most popular venue, I should add that we are partners of VisitBrighton too and as such they will be able to point you in the right direction for accommodation and the best places to eat and drink.
Need a helping hand on your list then? Contact me, Tim, on firstname.lastname@example.org
to get your booking started and for help with the rest of your visit.